Practice Assistant, Corporate/Marketing & Client Services (Melbourne)

Apply now Job no: 494291
Work type: Permanent - Full time
Location: Melbourne
Categories: Secretaries, Corporate Services

Allens is an international law firm with offices throughout Australia and Asia. Through an integrated alliance with Linklaters, we offer clients access to an extensive network comprising 40 offices in 28 countries.

We have recently been named an elite "band one" firm in 20 practice areas and jurisdictions by Chambers Asia Pacific 2019. This achievement caps off a year of working with clients on some of Australia's largest and most complex deals. 

Our legal teams are supported by leading Corporate Services teams including Practice Assistants, People & Development, Finance, Applied Legal Technology, Business Operations, Information Technology, Knowledge Services and Marketing & Client Services.

Our opportunity

We are looking for an experience Practice Assistant / Legal Secretary to work in a new and exciting dual role across our Technology, Media and Communications practice group as well as our Marketing and Client Services team. You will have a strong work ethic, and take pride in your work and have a solution focused and 'can do' approach. You will have strong team work skills and be able to work autonomously. 

You will be supporting two senior members of the Marketing and Client services team as well as top calibre legal operatives, from graduates to partners. We are in it together, we are passionate about what we do, we are inclusive, supportive and ambitious and are driven by excellence. 

You will hit the ground running with previous secretarial or practice assistant experience and will be rewarded with a close knit team and a rewarding career.  You will be ambitious, resilient and passionate about a career at our firm.

Specifically, your responsibilities will include:

  • Extensive diary management and organising of meetings involving multiple stakeholders – and the ability to anticipate/see ahead to impacts and changes required;
  • Proactively planning ahead to ensure all necessary information and materials are provided;
  • Coordinate meeting agendas, actions and preparation of logistics for internal and external meetings;
  • Develop and maintain strong working relationships with key stakeholders;
  • Provision of practice management services to a portfolio of internal clients, including senior membership team leaders and lawyers;
  • Preparing and amending corporate documents and legal correspondence;
  • Data entry;
  • E-Billing and client reporting;
  • Travel and expense management;
  • Management of meetings and telephone conference calls in an effective and professional manner; and
  • Performing other administrative tasks as required.

To succeed in this role you will to need:

  • To be highly organised;
  • Willing to embrace/experiment with new technology to deliver efficiency;
  • Proactive with the ability to manage multiple priorities;
  • Curious, with an enthusiasm to learn new things;
  • Can do attitude, team player, sense of humour;
  • An interest in marketing and business development.

What we'll offer

At Allens, we’re focused on advancing our industry through equipping our people with the skills and experience they need to be professionals of the future. We’re ready to define tomorrow. Are you?

With us, you’ll be more than a business partner. Our people are specialists in their fields, but they’re also trusted business advisers who think bigger, more broadly and more strategically. Together, we solve complex challenges, and collaborate across teams to guide our internal legal client base.

We work across borders too, thanks to our alliance with Linklaters. This strategic partnership opens up worlds of opportunity for our business and our people.

In a rapidly changing world, we seek opportunities to innovate, embracing creative thinking, new approaches and emerging technology. And we don’t just use them to benefit ourselves and our clients – we believe strongly in driving positive change to do right by our community too.

Our teams are open, inclusive and encouraging, giving you the chance to learn and grow, but your development will be down to you. You’ll have the flexibility to drive your career, and we’ll recognise your achievements and hard work as you progress through the firm. Are you ready to begin?

Working at Allens entitles employees to a wide range of benefits including a gym membership, discounted product and services, charity matched funding programs, health and wellbeing initiatives and fantastic professional development opportunities. 

Are you ready to begin? 

Please submit your application via our on-line careers site addressed to Courtney Reynolds, Resourcing Consultant or call Courtney on +61 2 9230 4618 for a confidential discussion.


Advertised: AUS Eastern Daylight Time
Applications close:

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Allens is an independent partnership operating in alliance with Linklaters LLP. © 2019 Allens, Australia