Legal Secretary

Apply now Job no: 494944
Work type: Permanent - Full time
Location: Sydney
Categories: Secretaries, Corporate Services

Our Team

The Allens Practice Support team consists of Practice Assistants, Word Processing and Registration Clerks and proactively delivers high quality administrative and practice management support to legal teams, and the Firm's clients. We work collaboratively to create efficiencies and implement the Firm's policies and procedures.

Our team of Practice Assistants are aligned to various Legal Practice Groups and Corporate Services Departments throughout the Firm basis.

Our Team is committed to high performance and delivering exceptional client care. We think creatively and adapt our approach to ensure we meet the demands of the ever-changing legal market. By joining us, you will be challenged, supported and guided as you continue to learn and develop.

Your day

The range of services provided by the Practice Assistants at Allens is varied. Your role within the team could typically include:

  • Provision of practice management services to a portfolio of internal clients, including Partners and a team of Lawyers.
  • Preparing and amending court documents, contracts and correspondence.
  • Data entry.
  • E-Billing and client reporting.
  • Diary, travel and expense management.
  • Management of meetings and telephone conference calls in an effective and professional manner.
  • Performing other administrative tasks as required.

Your clients

Your role as a Practice Assistant will require you to build close relationships with your internal clients, including Partners and a team of Lawyers. You will also deliver high quality administrative and practice management support to the Firm’s clients.

As a member of our Team, you will also partner with many parts of the Firm across various practice groups and departments. This is to ensure that you’re equipping the Partners and Lawyers that you're supporting in your role as a Practice Assistant with the information and knowledge resources they need, so that they can work more efficiently and effectively to provide the right, and timely, advice to their clients.

Your career trajectory

Our TMT team is looking for a Practice Assistant who has the desire to learn and develop their career with us. We will support you on your journey and will give you access to our career framework when you join, providing a clear understanding of high performance at each career stage at Allens.

We also recognise that every employee's experience is different and at Allens, we know that successful and enjoyable careers come through your focus and commitment to being the best you can be, in an environment where you are supported and encouraged and have clarity on key processes and decisions. Our career deal is a key part in achieving this; our deal asks you to take the lead for your career, with us providing the coaching and support to help you meet your goals and aspirations.

What you'll bring

  • Demonstrated experience in a Legal Secretarial or Practice Assistant role.
  • Excellent computer literacy in Word, Excel, PowerPoint and Outlook email.
  • A commitment to excellence in client service, along with strong interpersonal skills, confidence, and the ability to build rapport with busy clients, partners and lawyers.
  • A very high level of accuracy and attention to detail, with the flexibility to organise and prioritise work independently and deliver to tight deadlines.
  • The ability to work well within a team environment.
  • A high degree of diplomacy and discretion and an ability to maintain confidentiality.
  • The ability to generate ideas and demonstrate initiative.

Work pattern

This is a permanent, full-time opportunity for a Practice Assistant (Junior to Senior level). 

We support a hybrid working model where working from home part of the week is the norm.  

About Allens

Allens is a leading international law firm with a proud 200-year heritage of shaping the future for our clients, our people and the communities in which we work.

From playing a pioneering role in the development of legislation and regulatory frameworks in the Asia region for almost 200 years, to acting on numerous 'firsts' across a range of industry and community issues, it is in our DNA to make a difference and help shape what our world looks like.

Over this time, we've grown in scale and reach, today offering clients a global network of 40 offices in 28 locations through our global alliance with Linklaters.

There is enormous strength in the unique backgrounds and life experiences our people bring to the firm. Our culture and performance is enriched by our differences across gender and gender identity, sexual orientation, cultural and social diversity, age, ability, and family and caring arrangements. We encourage applications from First Nations peoples.

What we'll offer

You will be an integral part of a high performing, national team and have an opportunity to work with genuine market leaders. 

At Allens, we provide lifelong learning that develops you personally and professionally, and access to people and leaders who can help you become the best you can be. You'll be given ongoing opportunities to get involved and to take your career all the way. 

You'll enjoy a range of other benefits including free gym membership, staff discounts with hundreds of suppliers and regular social and sporting activities. Allens also leads the profession in community investment, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

How to apply

Please apply online or email Jen Dobbie on for a confidential discussion.

Our culture is made up of unique backgrounds and varying life experiences. It's what makes us the high-performing firm we are today. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability and family and caring arrangements. Here, you will experience what it's like to be able to bring your whole self to work. We strongly encourage applications from First Nations people.

Advertised: AUS Eastern Standard Time
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Allens is an independent partnership operating in alliance with Linklaters LLP. © 2019 Allens, Australia